As of January 1, 2009, only employees requesting approval for travel will receive an email stating whether or not their travel request has been approved. (Note: No hardcopies of travel request documentation will be returned to you as in the past, so if you need a copy please make it prior to sending it to the Business Office for approval.) However, if the travel request is denied due to error then all documentation will be returned to the employee to be corrected. The following items are now required when preparing documentation for travel reimbursement:

• Print out from Google or Mapquest that maps out your travel destination.
• Tier 1 mileage reimbursement is .55 as of January 1, 2009. Reminder, in order to receive this amount a vehicle reservation form will be required from public safety stating no vehicle was available.
• Tier 2 mileage reimbursement is .285. 
  All Employees are responsible for printing their own hotel/motel tax exception form. The form is located on the Business Office website http://www.daltonstate.edu/businessoffice/travel.htm
• Anyone requesting reimbursement for a Non-employee must use a requisition form. (i.e. accreditation guest, etc)
• All travel request forms should continue to be handled as in the past using the travel request forms from the Business Office website.
• An agenda and registration form is required for all travel.
• A boarding pass is needed for all air travel.
• Include your personal car’s tag number in the description field when claiming mileage.
• Remember that everyday commute miles must be included on your expense statement whenever a personal vehicle is used. This does not include travel in which the employee is traveling on the weekend.
• Attach a signed and dated copy of the expense report. Instructions on how to print the report are on the Business Office website.

Note: As a reminder, all travel related forms can be found on the Fiscal Affairs/Business Office website under forms http://www.daltonstate.edu/businessoffice/travel.htm.

Lastly, all travel is now handled by Brenda McMurray (bmcmurray@daltonstate.edu) and Jennifer Harris (jharri15@daltonstate.edu). If you have any questions contact either of these individuals at extension 4435.