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The Business Office is here to support sponsored program’s effort of Dalton State College in a dependable and professional manner by insuring compliance, maintaining fiscal accountability and assisting grant management. In addition, the office is responsible for the post-award financial administration of contracts, grants, cooperative agreements, and other binding documents, and acts as the liaison with federal, state and private funding sources concerning related fiscal issues. The Business Office is also committed to providing accurate and timely reports for assessing, as well as, monitoring fiscal performance to provide analysis and decision support.
Project Number Assignment
Once a signed contract, documenting the official award, has been delivered to the business office both a department and project number will be assigned and given to the PI/PD, department chair, dean, and all other administrative offices involved with the grant.
Assignment of Account Number
Based on information in the initial Project Set Up, our
office reviews and records the project details into the
Financial Accounting System to allow proper review and
processing of accounting information. This information
includes, but is not limited to:
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Assignment of a unique
3-digit Project number Entry of the project number
into the Chartfield
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Name of PI/PD
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Project Title (short
title)
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Start and End Dates
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Proposal Numbers
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Indirect Cost Rate
(IDC)
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Cost Share information
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CFDA number, where
applicable
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Funding Source
(Federal, State, Local or Private)
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Sponsor and Billing
Address
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Billing Frequency
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Control Total
Project Invoicing
As part of the monthly review process, Business Office
requests funds from sponsors to reimburse Dalton State
College for each month's expenditures. Invoices for
federal, state, local, and private sponsored projects
are prepared by the Business Office on a monthly or
quarterly basis, depending on the terms of the award.
Financial Reports
In addition to monthly reports, Business Office is
required to submit periodic financial statements
concerning performance of the grant or contract. Often,
this information must be submitted on a specific form or
statement required by the sponsoring organization.
Regarding these reports, it is important to keep in mind
that the fiscal year of Dalton State College may not be
the same as the sponsoring agency.
University Policies
Impacting Research and Sponsored Programs
From the Policy Manual of the Board of Regents of the
University System of Georgia. For the full text of these
policies
go here.
Active Grants
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