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1. All travel expenses are on a reimbursement basis-
airlines, rental cars, meals, lodging, etc. No expenses
shall be charged directly to the college.
2. The University System of Georgia travel regulations
are the premise for all reimbursements even though they
are not employees of the University System. Candidates
do not have to use the motel/hotel exemption form since
they are not state employees. Except for meals, original
receipts are needed for all expenses, including boarding
passes.
3. The Candidate’s travel reimbursement form needs to be
approved by the Division Chair along with the Budget
unit that the expenses should be charged.
4. If a candidate is taken out for a meal, please see
David Elrod memorandum on August 7, 2008 regarding
reimbursement. The candidate should not show this
meal expense on their reimbursement form..
5. The completed expense forms should be sent to the
Business office for payment. Please be sure that the
candidate’s mailing address and social security number
are correct.
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