The Business Office is responsible for processing all documents related to University employee business travel. These include requests for authority to travel and reimbursement requests. Each document is reviewed for proper approval, compliance with travel regulations and budgetary funding. All employee travel is subject to Board of Regents and University Travel Regulations.

For Travel Guidelines, Per Diem Rates and Forms, please view below.

Procedure to Request Authorization to Travel

Prior to going on a business trip, employees should fill out a travel request form. This form should show a detailed breakdown of funds requested, approval by the Department Head and Dean/Vice President/President. Once the Business Office verifies that sufficient funds are available for the requested travel, an email will be sent to the employee telling that the travel has been approved.  If the travel is rejected all the travel documentation will be sent back.

Procedure to Request Reimbursement

Within two weeks of completing travel, a Travel Expense Statement and all related receipts/documentation must be sent to the Business Office. Once the Business Office has received all required documentation and the expense reimbursement report has been completed and approved by all the appropriate individuals a reimbursement will be issued via the employees preferred disbursement method.  Employees will receive a confirmation via email..

Expenses Self Service Portal

Reimbursement for Job Candidates

• Campus Procedures

Travel Guidelines, Per Diem Rates, etc.

• Updated Travel Regulations
   
• Travel Reimbursement Updates
   
• Frequently Asked Questions (FAQ)

Travel Forms

• Authorization Agreement for Direct Deposit
   
• Travel Request Form
  
  
• Travel Expense Statement
   
• Hotel/Motel Tax Exemption Form
   
• Vehicle Reservation Form
  
  
• How to Print an Expense Report