The intent of the Dalton State College Staff Council (DSCSC) is to advance the mission of the college as a whole and to promote the welfare of college staff through the combined creativity of staff representatives from college departments and divisions.
SECTION II: RESPONSIBILITIES AND FUNCTIONS
The Dalton State College Staff Council (DSCSC) will participate in the process of college governance by advising the President regarding matters concerning college staff and the general welfare of the college.
The Dalton State College Staff Council (DSCSC) will formulate and recommend to the President college policies and procedures related to but not exclusive to system staff.
DSCSC will provide a forum for open communication of ideas on staff issues.
DSCSC will develop and maintain a college wide communication network to provide for efficient transmission of relevant information to college staff.
DSCSC will support the development of jobs and supervisory skills, compensation, benefits, and welfare of classified staff employees.
SECTION III: MEMBERSHIP
Membership is open to any and all personnel which fall under the title of classified staff.
A member who must be absent from a meeting because of official business, annual leave, or sick leave may forward to the Chair in writing his or her vote on any issue.
SECTION IV: STRUCTURE OF DSCSC
The officers of DSCSC will be Chair and Secretary.
The college fiscal year will be the business year of DSCSC. Meeting will be held semesterly.
A simple majority of members will represent a quorum.
SECTION V: ELECTIONS AND TERMS
An election shall be held each year to replace members whose terms have expired. Membership will be based upon popular vote. Vacant positions may be filled by appointment until the next election is held.
Members shall serve a term of one year. Members may serve a maximum of two successive terms. Members who have served two successive terms may run again after one year out of service to DSCSC.
SECTION VI: COMMITTEES
Committees will be formed as needed.
SECTION VII: ANNUAL REPORT
The DSCSC Chair shall prepare annually, or more often if necessary, a report of the activities of DSCSC.
SECTION VIII: MEETINGS
A. Agenda for Regular Meetings
1. Items to be reported or discussed should be included in a letter to the Chair of DSCSC no later than seven (7) calendar days before the next regularly scheduled DSCSC meeting time. The nature of the item and the expected amount of time needed to present and/or discuss the item should be indicated.
2. The DSCSC Chair shall prepare an agenda for each meeting. The order of business shall be:
a. Call To Order
b. Approval Of The Minutes
c. Committee Reports (Standing & Ad Hoc)
d. Reports From The Chair
e. Old Business
f. New Business
g. Adjournment
B. Special Meetings
Special meetings may be called by the Council Chair. The request for the meeting must include an agenda. At least two (2) working days must elapse between the announcement of a meeting and the scheduled date of the meeting.
C. Items of New Business
No item of new business shall be voted on until the next regularly scheduled meeting following the meeting at which the item was first discussed by DSCSC. This rule may be waived by a simple majority vote of the DSCSC membership.
D. Roll Call Votes
A roll call vote may be called for by a simple majority vote of the DSCSC membership.
E. Mailings
Mailings will be sent to the DSCSC Secretary at least seven (7) calendar days before the scheduled meeting.
F. Visitors
Visitors are welcome at all DSCSC meetings except when items are considered in Executive Session.
G. Executive Session
An Executive Session may be called by a simple majority vote of the DSCSC members present when items being discussed are considered to be of a confidential nature.
H. New Members
Newly elected members of DSCSC shall be invited to attend the June meeting for orientation.
SECTION IX: BYLAWS
The DSCSC Chair shall maintain the bylaws and the policy manual. The Policy Manual shall be reviewed for update annually with the revision completed and submitted to the full DSCSC membership for approval by the June meeting. DSCSC minutes from July to July should be used to identify items which need changing in the bylaws or policy manual.
Changes to the DSCSC bylaws require a full two-thirds vote of the total DSCSC membership.
