Dalton State College recognizes that the process of recruiting new students may benefit significantly by encouraging prospective students with the potential to be exceptional achievers in academic and/or extracurricular activities to visit our campus. The purpose of this Policy is to define the circumstances under which such visits may be reimbursed by the College.
Principles and Procedures
- A written request to reimburse a student (partial or full) shall be submitted to the appropriate Vice President (or Athletic Director for student athletes) for approval prior to such a visit occurring. The request shall include a list of the expenses and the amounts for which reimbursement is requested. Expenses reimbursed shall be limited to expenses incurred during a visit to our campus.
- The appropriate Vice President/Athletic Director shall respond in writing to such a request, approving or denying the request. If approval is granted, the response shall specify which expenses have been approved and a maximum amount for which the student will be reimbursed.
- The financial resources for any such reimbursement must be available and travel costs will not be paid from the College’s general state funds.
- Expenditures under this Policy should be kept to a minimum. Reimbursements shall be approved only for expenses that are allowable under the College’s and Board of Regents expense guidelines at the normal per diem rates.
- Housing and meal costs incurred by parents/guardians traveling with the invited student may be reimbursed.
- In the case of travel of a prospective student athlete, compliance with all NAIA rules and regulations governing campus visitations and tryouts is required.