Sound fiscal management procedures must be in place for all student organizations. These procedures must be provided within the organization’s constitution. With the assistance of the advisor, student organization leaders should strive to conduct all financial business of the organization in a responsible and ethical manner. All accounts are hosted on campus through Student Engagement and Belonging through the Fiscal Affairs Office.
On-campus Bank Accounts
Every student organization may open an on-campus account for managing funds. Please visit the Office of Student Engagement and Belonging for more information to open an on-campus account. Advantages of using an on-campus account include:
- Support from college staff in regulating the use of funds.
- Limiting the risk of misuse.
- No annual fees or other materials cost.
- Easy to maintain when organizational leadership changes.
- Tax exempt status.
Off-campus Bank Accounts
Off-campus accounts are heavily discouraged and will not be managed, approved, or affiliated with the Office of Student Engagement and Belonging or Dalton State. If a student organization elects to open an off-campus account, the following should be observed:
- The account name cannot include “DS”, “DSC”, or “Dalton State College”.
- Use of the College’s TAX ID number is strictly prohibited.
- Remove outgoing and add incoming signatories promptly.